Events and Administration Coordinator - PT

Job Title: Events and Administration Coordinator - PT

Salary range: $22.58 - $28.23 per hour

Location: New Brighton Community Center

Department: Parks & Recreation

Hours: Permanent Part-Time, Non-Exempt

Job Description:

Community Center Division:

The Community Center Division is responsible for managing and providing oversight to the Community Center programs, membership, meetings and events.

Position Summary:

To provide excellent customer service while scheduling reservations and events for the New Brighton Parks and Recreation Department meeting and events facilities in a proactive, methodical, and customer-friendly way that encourages the use of the City’s facilities. This position also provides critical administrative support to the department.

Essential Functions

1) Plans, develops, schedules, and coordinates meetings, events, and group use.  Communicates and enforces established policies and rules

2) Coordinate event and meeting facility usage and reservations by marketing, scheduling, and implementing events

3) Cashiering and receipting of all fees, processing of daily use passes, membership cards are scanned promptly, accurately, and according to the approved cash handling procedures

4) Develops and maintains rental schedules utilizing computerized scheduling software that maximizes facility usage

5) Retrieves and balances money drops from safe

6) Assists in preparing and submitting operating budget information covering those programs, activities, events and operations for which accountable to the Facilities Manager for inclusion in the City’s operating and capital improvement budget

7) Perform various office support tasks as assigned

8) Complete special programs and projects as assigned

9) Problem solver with the ability to tackle a problem by using logical, systematic, sequential approach; make a systematic comparison of two or more alternatives; notices discrepancies and inconsistencies in available information; identifies a set of features, parameters, or considerations to take into account, in analyzing a situation or making a decision

10) Responds to accidents and/or emergencies in a calm and controlled manner

11) Perform other job-related responsibilities as apparent or assigned

Competencies and/or Values Common to All Positions:

  • Developing and maintaining a thorough working knowledge of all department and applicable City policies and procedures in order to help facilitate compliance with such policies and procedures by all personnel.
  • Demonstrating by personal example the service excellence and integrity expected from all staff.
  • Developing respectful and cooperative relationships with co-workers, including willing assistance to newer staff so job responsibilities can be performed with confidence as quickly as possible.
  • Conferring regularly with and keeping the immediate supervisor informed of all important matters pertaining to those functions and job responsibilities for which accountable.
  • Representing the City in a professional manner to the general public and other outside contacts/constituencies in a manner that helps maintain and enhance New Brighton's reputation as a well-managed City.

City of New Brighton Core Values that are Common to All Positions:

Represent and model the following established City of New Brighton Values:

  • Respect for Residents, Businesses, and Visitors
  • Effective Communication with Residents of New Brighton
  • Promote a Healthy Business Climate
  • Understand Our Past as we invest in the Future
  • Recognize the Importance of Working with Neighboring Communities
  • Provide for the Safety and Security of the Community
  • Accountability and Integrity in Service Delivery

Typical Working Environment:

Work is typically performed in an inside, temperature-controlled environment.

Typical Physical Requirements for This Position:

There will be some moving and/or lifting of materials and/or equipment, typically <30 lbs, when assisting with room set up and maintenance.

Selection Criteria to Qualify for This Position:

Minimum Requirements:

  • Post-secondary degree, diploma, or certificate
  • Minimum of two years experience in direct customer service
  • Previous experience with high call volume
  • Excellent planning, organizing, implementation, communication, attention to detail, and evaluation skills
  • First Aid and CPR/AED certification (must obtain within 6 months of hire)

Desired Requirements

  • Bachelor's degree in Parks and Recreation Administration or closely-related field

Or, such alternatives to the above qualifications as the City may find appropriate and acceptable.

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