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The Government Data Practices Act requires us to protect your data. We have established appropriate safeguards to ensure that your data are safe from internal or external security breaches.
In the unfortunate event that we determine a security breach has occurred and an unauthorized person has gained access to your data, we will notify you as required by law.
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You can request data by completing and submitting our Data Request Form online.
If you would prefer, a downloadable form can also be emailed to you or a paper copy of the form can be picked up at New Brighton City Hall or mailed to you.
If you choose not use to use the Data Request Form, your request should include:
You are not required to identify yourself or explain the reason for your data request. However, depending on how you want us to process your request (if, for example, you want us to mail you copies of data), we may need some information about you. If you choose not to give us any identifying information, you will need to contact us to check on the status of your request. In addition, please keep in mind that if we do not understand your request and have no way to contact you, we will not be able to begin processing your request.
Upon receiving your request, we will work to process it.
While viewing public data is free of charge, there is a cost to receive copies of public data. These fees are approved by the City Council annually as part of the City’s fee schedule.
The City of New Brighton charges for copies of government data. These charges are authorized under Minnesota Statutes, section 13.03, subdivision 3(c) for 100 or fewer single sided pages of data. In the event that the fees listed in this policy differ from fees listed in the current fee schedule approved by the City Council, the fees listed in the current fee schedule shall prevail.
Current fees for copies (as of January 1, 2019)
Requests for data stored electronically will only be released through email if the request is under 5MB in size. Additionally, only data classified as public data will be released electronically. Documents containing data classified as not public will be released only in a paper or other format that guarantees not public metadata is not available to the requestor.
Requests for copies that are estimated to exceed $50 must be prepaid.
The charge for most other types of copies, when a charge is not set by statute or rule, is the actual cost of searching for and retrieving the data, and making the copies or electronically transmitting the data (e.g. sending the data by email). In determining the actual cost of making copies, we factor in employee time, the cost of the materials onto which we are copying the data (paper, CD, DVD, etc.), and mailing costs (if any). If your request is for copies of data that we cannot reproduce ourselves, such as photographs, we will charge you the actual cost we must pay an outside vendor for the copies.
If, because of the subject matter of your request, we find it necessary for a higher-paid employee to search for and retrieve the data, we will calculate the search and retrieval portion of the copy charge at the higher salary/wage.
For questions about data contact Terri Spangrud or contact Sandra Daniloff.
Other staff members responsible for the maintenance and dissemination of City records are authorized data practices contacts as apparent or assigned.
You can request data by completing and submitting our Data Request Form online.
You have the right to look at (inspect), free of charge, public and private data that we keep about you. You also have the right to get copies of public and private data about you. The Government Data Practices Act allows us to charge for copies. You have the right to look at data, free of charge, before deciding to request copies. Also, if you ask, we will tell you whether we keep data about you and whether the data are public, private, or confidential. When requesting data classified as private data, you must show valid ID to verify that you are authorized to access the private or nonpublic data in the City’s possession.
As a parent, you have the right to look at and get copies of public and private data about your minor children (under the age of 18). As a legally appointed guardian, you have the right to look at and get copies of public and private data about an individual for whom you are appointed guardian.
Minors have the right to ask the City of New Brighton not to give data about them to their parent or guardian. If you are a minor, we will tell you that you have this right. We may ask you to put your request in writing and to include the reasons that we should deny your parents access to the data. We will make the final decision about your request based on your best interests.
The Government Data Practices Act presumes that all government data are public unless a state or federal law says that the data are not public. Data about you are classified by state law as public, private, or confidential.
We must give public data to anyone who asks. It does not matter who is asking for the data or why the person wants the data. The following are examples of some of the public data the City of New Brighton may have about you:
We cannot give private data to the general public, but you can have access to private data when the data are about you. We can share your private data with you, with someone who has your permission, with our government entity staff who have a work assignment to see the data, and to others, as permitted by law or court order. The following are examples of private data the City of New Brighton may have about you:
Confidential data have the most protection. Neither the public nor you can get access even when the confidential data are about you. We can share confidential data about you with our government entity staff who have a work assignment to see the data, and to others, as permitted by law or court order. We cannot give you access to confidential data. The following is an example of confidential data about you:
The City of New Brighton collects and keeps only those data about you that we need for administering and managing programs and services that are permitted by law. There is a presumption that all data are public unless there is a law that makes it not public.
When we ask you to provide data about yourself that are not public, we must give you a notice. This privacy notice is sometimes called a Tennessen warning and it controls what we do with the data that we collect from you. Usually, we can use and release the data only in the ways described in the notice.
We will ask for your written permission if we need to use or release private data about you in a different way, or if you ask us to release the data to another person. This permission is called informed consent. If you want us to release private data to another person, you must use the consent form we provide or another form approved by the City's Responsible Authority.
If you do not understand some of the data (technical terminology, abbreviations, or acronyms), please let us know. We will give you an explanation if you ask.
Summary data are statistical records or reports that are prepared by removing all identifiers from private or confidential data on individuals. The preparation of summary data is not a means to gain access to private or confidential data. The City of New Brighton may agree to prepare summary data if there are sufficient staff resources to do so, if you make your request in writing and if you pre-pay for the cost of creating the data.
Upon receiving your written request, you may use our online Data Request Form, we will respond within ten (10) business days with the data or details of when the data will be ready and how much we will charge.